February minutes; countdown to Bears!

Here are the minutes for our most recent meeting, held on Wednesday, February 10, at Clover Valley Equestrian Center. Our next meeting will be held at the same place on Wednesday, March 9, at 7:00 p.m.

Below the minutes is a note about sponsorship of the Bears show, and earning a qualifying score for the ODS League Finals Show.

CMC minutes, 2/10/2016

Bears show

As of  2/10, there were 20 rides for Saturday, and 22 for Sunday.

We will hold the show, regardless of the number of entries. We will continue to accept entries.

[We had a wide-ranging discussion on topics such as the condition of local shows in general; how to advertise the Bears show; and the status of various prizes. No substantial decisions were made, and there were no motions.]

Follow-up to January meeting

In January, we authorized donating money to 4H so that the Yamhill County 4H could have an L-level dressage judge. Good news: the state 4H will have an L-level judge at the State Fair. Hopefully, this decision will continue into future years.

In January, we changed our meeting date from the second Wednesday of the month to the third Wednesday of the month. In the February meeting, we reversed this decision. We will continue to meet on the second Wednesday, at least for the time being.

Future plans (discussion)

We briefly discussed what we might want the chapter to be like. 

We did make this decision: if you bring a friend, you get an extra ticket for the year-end drawing.

The following possibilities for the future were raised. No decisions were made at this time. What do we want to be...

Social, including outside activities such as roping?

Educational, centered only/mainly around dressage?

Videos?

Schedule to go to certain events?

Don't call it a meeting; call it a social, or a get-together, or a gathering?

Sharon: maybe a couple of fun things? 

Mechanical horse at Devonwood that knows dressage and responds to what the rider is doing?

Dressage equitation? 

March meeting (March 9)

We will celebrate post-Bears with a baked potato bar. Potatoes will be provided. Bring you own topping. Members who were present passed a sign-up list indicating what they would bring. We also encourage people to bring a salad or dessert.

Present: Patty Armstrong, Jane Baer, Kate Beevers, JoAnn Cooke, Amanda de la Iglesia (friend of Karina's), Sylvia Kantas, Sharon Knowlton, Cary & Janet Kraft, Michelle McMillen, Karina Molatore, Jorine Rietman, Vickie Smith, Mary Ann Trout, Janis and Will Worrall.

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SPONSORSHIPS

We are still accepting sponsorships for the show. Sponsor levels begin at the bronze level for $25, and can be from individuals as well corporations/small businesses. Why not join with a friend or barn buddy and sponsor a class?  

For further details, please contact Jane at englishrose@embarqmail.com  or 949-233-2724, or our show manager, Mary Ann, at   seemssoeasy@aol.com.

ODS LEAGUE FINALS SHOW & HIGH SCHOOL COMPETITION & BENEFIT SHOW

You can earn a Qualifying Score for the ODS League Finals Show at the Bears Above the Ground Show. Minimum score required is 55%. You must be an ODS member in good standing on the day of the show. Please note that although Bears is a two-day show, it is classified as ONE show, so you can only earn one qualifying score. However, if you get that score you’ll be halfway to qualifying for the Finals Show! Further details are on the ODS website and we’ll have them available at Bears, as well as ODS membership sign-up forms.

Thank you for supporting the Chehalem Mountain Chapter of ODS, and our Bears Above the Ground Show.

January minutes

Here are the minutes for our most recent meeting, held on Wednesday, January 13, at Clover Valley Equestrian Center. Our next meeting will be held at the same place on Wednesday, February 10, at 7:00 p.m.

CMC minutes, 1/13/2016

Introductions

No shiny new faces needed to be introduced.

News & Shares

Kristy DeVries' memorial service will be in February, date TBA, according to Kristy's husband Dirk. CMC chapter members will be welcome.

Treasurer’s report

Jorine (the treasurer) couldn't come. The second-Wednesday meeting dates are not good for her for the first six months of the year. (See also meeting date topic, below.)

The insurance issue for Bears got resolved.

Key Bank CD matures on March 19 2016.

The treasurer’s report was given by Mary Ann, and accepted.

Bears show update

1) Volunteers (Sharon)

Sharon sent email requesting volunteers, but many holes remained. Signup sheet passed. Several slots were filled at tonight's meeting.

2) Sponsor solicitation (Jane)

Jane has recruited a few sponsors already.

Jane read a letter requesting businesses or individuals to sponsor a Bears class. (See under Advertising/Promotion, below.)

There will be a program for the show (for the first time ever).

3) Prizes (Mary Ann & Patty)

First place prizes: mugs filled with peppermints. Mugs are $4-5 apiece. 

Motion: We will buy 72 blue mugs, which will cover 1^st place prizes for two years.

Motion passed.

Some new dressage books (ten or so), donated by Cary Kraft, can be given as 2^nd or 3^rd place prizes.

4) Advertising/Promotion

Using the new mailing list, the secretary will send the following Bears-related materials to all CMC members.

The letter requesting businesses or individuals to sponsor an event.

The prize list.

The concession stand's menu.

(At this time, the secretary described how draft minutes will be emailed to attendees within 24 hours for their review. Concerning distribution of these minutes beyond CMC: Patty will post the minutes on our chapter's Facebook page. Michelle will post them on our blog. Michelle will also rewrite the minutes in a narrative form, and submit the narrative to ODS for publication in Flying Changes.)

5) Other Bears-related matters.

Show signup opens January 20. 

Parking passes for paid campers: Vickie Smith will make out parking passes.

Goodie bags: Mary Ann read a portion of the minutes from last meeting. According to those minutes, we liked the idea of goodie bags for each participant.

Motion: we will not provide goodie bags. We will buy a large bag of carrots so that we can have carrots available in the office.

Motion passed.

Meeting dates

Beginning in March, we will move the meeting to the 3^rd Wednesday of the month. The February meeting will be on February 10.

New business

Is anybody going to the ODS retreat? Tentatively: Mary Ann, Karina Molatore, Vickie Smith. 

Motion: The chapter will pay their costs, so that they will represent us.

Motion passed.

Vickie described the judging of the 4H dressage program in Yamhill County. Could this chapter support hiring a dressage judge who knows how to judge? 

Motion: CMC chapter will donate funds to hire an L-judge for one day for pre-fair and one day for the Fair. (This is a chance to promote dressage beyond our own activities, and promote dressage to youth.) 

Motion passed.

Chapter activities: this item was on the agenda, but we ran out of time. We will discuss chapter activities at the next meeting. Come with ideas.

Present

Patty Armstrong, Jane Baer, Kate Beevers, Sylvia Kantas, Sharon Knowlton, Cary & Janet Kraft, Eric McKown, Michelle McMillen, Karina & Paul Molatore, Suzi Ronning, Vickie Smith, Robin Stern, Mary Ann Trout, Janis & Will Worrall.

Gearing up for Bears

Our chapter's annual Bears Above the Ground ODS League show is coming up at the end of February. Entries open next week, so start filling out those entry forms! Volunteers are needed, too. See our prize list below.

The Yamhill County Fairgrounds has a new concessionaire with good food and prices, so we hope everyone will support it. The menu is included after the Bears prize list.