Revived with "minutes" to spare!

Yes, the CMC blog is being put to use again. Here are the official minutes from our last chapter meeting, held at Clover Valley Equestrian Center on November 11, 2015.

CMC Minutes, 11/11/2015

Introduction of new officers

President: Mary Ann Trout

Vice president: Patty Armstrong

Secretary: Janis Worrall

Media queen: Kristy DeVries

Treasurer: Jorine Rietman (absent)

Members at large: Vickie Smith, Eric McKown (absent)

Bears show

Bears show dates: February 27-28 at the Yamhill County Fairground.

Mary Ann submitted the materials to ODS before November 1, as required.

The show is not listed on the ODS website's calendar yet. Kristy DeVries volunteered to submit the Bears show for inclusion on the calendar. She will also take on web duties in general.

The classes will be the same as last year, except that Maiden classes will be omitted.

The hardest part is the Fairground policy on stalls and parking. The Fairground rules are confusing and might cost a surprising amount of money.

Suzi Ronning and Jessica Rattner will each judge for one day.

Videography: ask Francy Haupt first.

The trailer's hitch and fenders need to be repaired. Vickie's husband will fix the trailer.

There was a discussion on how to prepare the arena rails. Pressure wash them? Wipe them off in the process of setting up? We seemed to decide that wiping them off was good enough.

Motion: We will replace dangerous or broken rails.

Motion passed.

There was a discussion on awards. (Sylvia had emailed, offering advice.)

Should we attempt to recruit sponsors? (See a couple of items below).

We will need approximately 40 blue ribbons (17 classes times two days, plus a few).

We would like to have High Point awards, spanning both days, to encourage people to show on both days.

Categories: there will be three awards: Intro, Training, and First Level and higher.

Computation for each rider:

For each day, the highest score in the category will be used.

The highest scores (as defined above) for the two days will be averaged.

Should we have goodie bags for riders? We liked the idea. The contents of the goodie bags would depend upon whether we have sponsors, and also on what our shoppers can find. Suggestions included peppermints, hoof picks, hand warmers, gloves, and horsey treats.

Should the first place winner also receive a mug? A mug filled with some goodies?

Assignments: Jane Baer will investigate sponsors and possibly having a printed program. Janet Kraft will shop for goodie bag items. Sharon will recruit volunteers.

Regarding concessions: we will use the assigned concessionaire.

We won't give concession vouchers etc to volunteers. We will have our traditional volunteer appreciation party a couple of weeks after the show.

[See below regarding submitting an announcement to the Flying Changes magazine.]

Meeting times for the coming year

Starting in January, we will meet every month, on the second Wednesday, starting at 7pm.

We will post newsletters and minutes to the CMC portion of the ODS web page.

There was a discussion about connecting with local trainers – possibly to mention them on the web page, possibly to have them present at meetings. No conclusions were reached.

Kristy and Janis will submit chapter news and announcements to Flying Changes. Submissions need to be made by the 7^th of each month for the following month. By December 7, Kristy and Janis will submit an announcement of the Bears show. The opening date for Bears entries will be January 20; the closing date will be February 17 (postmark date).

Treasurer's business

[Jorine Rietman, the treasurer, was out of state.]

President's proposal: when a treasurer's report is made, the minutes will state that the report was made; however, the details will not be included in the minutes. All agreed.

Because of the change in officers, Jorine is currently the only check signer. Mary Ann's name will be added so that she o r Jorine can sign checks.

Christmas party

The tentative date was December 6, at 4pm, at the Ronnings'. UPDATE: THE TENTATIVE DATE HAS BEEN CHANGED TO DECEMBER 13. An email to Chapter Members has been sent out with more information.

Motion: all of the following details. 

There will be door prizes and a “Powerball” drawing. (The “Powerball” drawing is drawn from tickets submitted by people attending monthly CMC meetings.)

Food. Potluck. Meat and drinks will be supplied by the Ronnings.

Cutthroat gift exchange: to participate, bring a gift not to exceed (roughly) $20.

Goals: at last year's meeting, members were invited to set goals for 2015. Those goals were retained, and will be reviewed. Members will be invited to set goals for 2016.

Motion passed.

Motion: Janet and Sharon will buy door prizes; a thank-you gift for the Ronnings; and a gift for the past president. They can spend up to $200.

Motion passed.

To be discussed in future meetings

Chapter/fundraising goals. For what purpose are we raising funds? Members are welcome to bring ideas to the January meeting.

Also: bring activity suggestions and related contact information.

Present:

Mary Ann Trout

Karina Molatore

Vickie Smith

Patty Armstrong

Paul Molatore

Jo Ann Cook

Jane Baer

Janis Worrall

Kate Beevers

Sharon Knowlton

Will Worrall

Michelle McMillen

Janet & Cary Kraft

Kristy DeVries

Bears Above the Ground 2014

Dear Riders, 

Here are the provisional ride times for the Bears Show this coming weekend. Please double check times when you check in, as scratches, etc. can change things a little bit. If I have made any errors such as spelling of names, classes, etc. please let me know ASAP so I can fix it.

For those hauling in on Friday, I will be in the show office early afternoon. Note that the fair is under different management and rules are a bit different than in years past.

If you arrive before 5 pm on Friday, the fair charges $5 to ride in either/both arenas. There is a pay box by the main arena gate to the indoor. You also need to fill out the Rider's Release form for them. 

There is no lunging in the main arena. Lunging allowed in the warm up arena if no one is riding. Riders have priority. 

We have use of the main arena from 5 pm Friday, through the rest of the show. However, the Sheriff's Posse asked us for permission for them to do some photography at the concession end of the main arena about 7:30 Friday evening. We agreed to allow this. It should take 20-30 minutes.  We start setting up the dressage court as soon as possible after our 6 pm time, then allow our riders in to ride. You can ride in the end toward the judge while the Posse photos in the other end.

For those of you who are camping, the hook-ups are on the fence line nearest the dog pound. All other trailer parking is in the lot behind the show barns.

Stalls come with first shavings. If you would like additional shavings, best suggestion is to purchase bagged shavings from Wilco which is just across Hwy 99 on the north end of town. We can use any of the stalls in the Thompson or Evergreen barns. If you are coming with a group and want to all stall together, have the first one in get the stall cards for all of you and pick your stalls. Please don't move your horse around in different stalls. Once the pile of shavings in the stall has been disturbed, our show has to pay the fair for a used stall. If you have not reserved a stall but would like to have one, please let me know ASAP so I can print a stall card for you before I get to the show. 

We are starting at 8:00 am each day. The short court rides are in the morning, then we drag and re-set for full court during the lunch break. Due to the amount of activity going on during lunch we are not allowing riders in the arena during lunch or during other breaks. If time allows at the end of lunch, we will allow horses to hand-walk inside for a look at things.

Please check in at the show office when you arrive, get your bridle numbers, pay anything still owed for your entry, sign anything that got missed on your entry, etc. Exact change is SO nice for those who owe a few dollars.

Please let me know if you have any questions or need any help. We love our riders and want you to have a great time.

Cheers!

Sylvia Kantas

503-939-1603