Here are the minutes for our most recent meeting, held on Wednesday, January 13, at Clover Valley Equestrian Center. Our next meeting will be held at the same place on Wednesday, February 10, at 7:00 p.m.
CMC minutes, 1/13/2016
Introductions
No shiny new faces needed to be introduced.
News & Shares
Kristy DeVries' memorial service will be in February, date TBA, according to Kristy's husband Dirk. CMC chapter members will be welcome.
Treasurer’s report
Jorine (the treasurer) couldn't come. The second-Wednesday meeting dates are not good for her for the first six months of the year. (See also meeting date topic, below.)
The insurance issue for Bears got resolved.
Key Bank CD matures on March 19 2016.
The treasurer’s report was given by Mary Ann, and accepted.
Bears show update
1) Volunteers (Sharon)
Sharon sent email requesting volunteers, but many holes remained. Signup sheet passed. Several slots were filled at tonight's meeting.
2) Sponsor solicitation (Jane)
Jane has recruited a few sponsors already.
Jane read a letter requesting businesses or individuals to sponsor a Bears class. (See under Advertising/Promotion, below.)
There will be a program for the show (for the first time ever).
3) Prizes (Mary Ann & Patty)
First place prizes: mugs filled with peppermints. Mugs are $4-5 apiece.
Motion: We will buy 72 blue mugs, which will cover 1st place prizes for two years.
Motion passed.
Some new dressage books (ten or so), donated by Cary Kraft, can be given as 2nd or 3rd place prizes.
4) Advertising/Promotion
Using the new mailing list, the secretary will send the following Bears-related materials to all CMC members.
The letter requesting businesses or individuals to sponsor an event.
The prize list.
The concession stand's menu.
(At this time, the secretary described how draft minutes will be emailed to attendees within 24 hours for their review. Concerning distribution of these minutes beyond CMC: Patty will post the minutes on our chapter's Facebook page. Michelle will post them on our blog. Michelle will also rewrite the minutes in a narrative form, and submit the narrative to ODS for publication in Flying Changes.)
5) Other Bears-related matters.
Show signup opens January 20.
Parking passes for paid campers: Vickie Smith will make out parking passes.
Goodie bags: Mary Ann read a portion of the minutes from last meeting. According to those minutes, we liked the idea of goodie bags for each participant.
Motion: we will not provide goodie bags. We will buy a large bag of carrots so that we can have carrots available in the office.
Motion passed.
Meeting dates
Beginning in March, we will move the meeting to the 3rd Wednesday of the month. The February meeting will be on February 10.
New business
Is anybody going to the ODS retreat? Tentatively: Mary Ann, Karina Molatore, Vickie Smith.
Motion: The chapter will pay their costs, so that they will represent us.
Motion passed.
Vickie described the judging of the 4H dressage program in Yamhill County. Could this chapter support hiring a dressage judge who knows how to judge?
Motion: CMC chapter will donate funds to hire an L-judge for one day for pre-fair and one day for the Fair. (This is a chance to promote dressage beyond our own activities, and promote dressage to youth.)
Motion passed.
Chapter activities: this item was on the agenda, but we ran out of time. We will discuss chapter activities at the next meeting. Come with ideas.
Present
Patty Armstrong, Jane Baer, Kate Beevers, Sylvia Kantas, Sharon Knowlton, Cary & Janet Kraft, Eric McKown, Michelle McMillen, Karina & Paul Molatore, Suzi Ronning, Vickie Smith, Robin Stern, Mary Ann Trout, Janis & Will Worrall.
